Learn how to use the private scheduler

Your private Bookedin Appointment Management calendar can only be viewed by you or your staff when they log in to Bookedin.

The public view looks like this and displays your public services and available booking times. Clients can not see your private scheduler.

How to Use The Bookedin Private Scheduler

View Your Calendars

• Your calendar will always have at least one calendar
• If you have more than one calendar, the calendar names appear in the top-left (colored buttons)
• Click on names to view their appointments or change availability
• Click the ☑ check box to view all Calendars at the same time

View, Edit or Create New Appointments, Classes or Workshops

• When someone books online via your public Online Booking Page, their booking will automatically appear in your private scheduler
• You can also book appointments for clients in this view
• Appointments are color-coded by Calendar

• Create new appointments, classes or workshops by clicking anywhere on the calendar or using the "Book" button in the left menu
• Mark existing appointments as confirmed
• Reschedule appointments to a new time (sends client an email)
• Cancel appointments (sends client an email)
• Mark past appointments as "no-show"
• Add notes to appointments
• Add or remove attendees from a class or worshop
• Make any appointment recurring

View Dates

• View the current day by clicking Today
• Move through days, weeks or months by using the < or > buttons
• Select specific dates into the future by clicking the calendar icon

Change your Calendar View & Print

• Display your calendar by day, week, month, or if you have multiple calendars: Split
• Print your calendar

Change Hours

The Change Hours button lets you change availability for single days or weekly business hours. 

• Single days: This lets you open up or block individual days or just a few hours. Helpful for sick days, holidays, etc. Watch a video on this here.
  
• Weekly Business Hours: This is where you change availability for all weeks going forward. Watch a video on weekly hours here. 
  

View What's Coming Up Today

• Coming Up Today: shows today's remaining appointments, classes and workshops in chronological order according to the start time.
• Tap or click on each appointment to get full details