Understanding User Logins

When you invite staff to log in to Bookedin, you choose what they can see and do. This keeps you in control — even when your team is running the show.

Why It Matters

• Protect your settings — staff can't accidentally change your hours, services, or integrations.
• Limit access to client info — you decide who can see or export your client list.
• Prevent mistakes — control who can delete clients, issue refunds, or change settings.
• Grow access over time — start new hires small, upgrade them as trust is earned.

The Five Staff Security Roles

👁️ Viewer

Can log in and view assigned calendars. No changes. 

Best for: Someone who needs to check the schedule but shouldn't touch anything.

✂️ Staff

Everything a Viewer can do, plus:

• Manage bookings
• Add and edit clients
• Send payment requests
• Access all, or just specific calendars
• Change hours (optional)
• Access the full client list (optional)

Best for: Your day-to-day team — barbers, artists, stylists. The right starting point for most new hires.

🗂️ Manager

Everything a Staff member can do, plus:

• View and manage all calendars
• Delete clients
• Export the client list (optional)
• Issue refunds
• Change day-to-day settings

Best for: A senior team member or floor manager who keeps things running when you're not around.

🔧 Administrator

Everything a Manager can do, plus:

• Manage staff user logins
• Change business settings
• Connect payment accounts
• Access integrations

Best for: A trusted partner or senior manager who helps run the whole operation. The only thing they can't touch is billing.

👑 Owner

Full control — including billing. There's only one Owner per account (the person who signed up).

Quick Comparison

Ready to Invite Your Staff?

👉 How to invite staff to log in to Bookedin